Add Your Recurring Meetings
Fully-loaded: salary + benefits + overhead ÷ 2,000 hrs.
Typically 48-50 after holidays and PTO.
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Annual Meeting Cost
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Person-Hours / Year
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Full-Time Equivalents
Cost Per Meeting
Optimization Opportunities
How We Calculate Meeting Costs
per_meeting_cost = (duration_min / 60) × attendees × hourly_rate
weekly_cost = per_meeting_cost × frequency
annual_cost = weekly_cost × working_weeks
weekly_cost = per_meeting_cost × frequency
annual_cost = weekly_cost × working_weeks
The opportunity cost is the real insight: those person-hours could be spent on building, selling, or serving customers. We convert to FTE equivalents (2,000 hours/year) to show the staffing impact — how many full-time employees\' worth of productive time is consumed by meetings.
This calculation doesn\'t include preparation time (typically 15-30 min for structured meetings) or the context-switching cost of interrupting deep work (~23 minutes to regain full focus after a meeting, per UC Irvine research).