Your Current Setup
People who use project management tools regularly.
Salary + benefits + overhead, divided by ~2,000 annual hours. $50-75 for most teams.
Time spent writing updates, reading others\' updates, compiling reports.
Standups, status syncs, cross-team check-ins. Not deep-work meetings like design reviews.
Looking for the latest version of a file, hunting for status in Slack/email, asking "who owns this?"
More concurrent projects = more context-switching and coordination overhead per person.
Projected Annual Savings
Where the Savings Come From
The Hidden Cost: Context-Switching
How to Actually Realize These Savings
Our Savings Assumptions Explained
Every ROI calculator involves assumptions. Here are ours — and why we chose these numbers:
Status updates: 70% reduction
When the project canvas is the source of truth, most status updates write themselves. Card movements, completion percentages, and AI-generated summaries replace manual "here\'s what I did this week" emails. We use 70% because some manual context (narrative updates, strategic commentary) will always be needed.
Coordination meetings: 40% reduction
This is our most conservative estimate. Visual dependency tracking eliminates the "who\'s blocking whom?" portion of meetings, but teams still need face-to-face time for problem-solving, decision-making, and relationship-building. We assume those meetings stay; only pure status-exchange meetings shrink.
Info searching: 60% reduction
A single canvas with all tasks, statuses, and owners eliminates most "where is X?" and "who owns Y?" searches. The 40% that remains covers info stored outside the PM tool (documents, code, designs) which visual PM doesn\'t directly address.
We calculate savings over 50 weeks (allowing 2 weeks for vacations/holidays). The model doesn\'t account for qualitative benefits like fewer missed deadlines, better team morale, or reduced context-switching — which are real but harder to quantify.