What's Included
See every department's event prep status in one view — no more morning-of surprises
Track dietary requirements and F&B changes with card version history
Coordinate room setup, AV, and catering handoffs with dependency connectors
Handle 3–5 concurrent events per week without information falling through the cracks
AI-Powered Features
Generate event setup cards from BEO (Banquet Event Orders) using AI Copilot
Health Check flags incomplete setup items 48 hours before the event
Standup Prep generates a morning briefing for the events team
Template Zones
1
Client Requirements
2
Venue & Room Setup
3
Food & Beverage
4
AV & Technology
5
Day-Of Operations
Best For
Corporate conference and meeting planning (50–500 attendees)Wedding coordination with external vendorsMulti-day event series with overlapping setup and teardown
Frequently Asked Questions
Can I manage multiple events on one canvas?
For concurrent events, use one canvas per event. For portfolio oversight, create a weekly events dashboard canvas with one summary card per event.
How do I handle last-minute client changes?
Update the card and the AI flags any downstream impacts. If the client changes the room layout 2 days before, the connector to the AV setup card shows the AV team needs to adjust.
Can external vendors see the board?
Share a read-only link filtered to their zone. The florist sees the floral setup cards and timeline but not the F&B or billing details.
Does it handle recurring events?
Save a past event canvas as a template. For the next occurrence, duplicate and update dates, guest count, and vendor assignments.
How does the team use it on event day?
The Day-Of Operations zone serves as a live checklist. Team members update card status on their phones as tasks are completed. The operations director sees real-time progress.
Related Templates
Wedding Planning ChecklistConference Logistics BoardCatering Coordination Template